Isle of Man Vetting Bureau

It is recognised that many employers within the Isle of Man will not be able to register directly with the DBS. The Isle of Man Vetting Bureau has been set up by Isle of Man Government as the Registered Body and will act as the link between DBS and local organisations wishing to request criminal records checks at either standard or enhanced level.

The Isle of Man Vetting Bureau is contractually obliged to ensure that all Isle of Man Vetting Bureau users are:

• entitled under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 and the Rehabilitation of Offenders Act (Exceptions) Order 2001 to make a request and
• suitable to store and handle such personal information for the purposes of either making a recruitment decision or updating staff record and is also able to meet its obligations under:

1. Part V of the Police Act 1997 and associated regulations
2. Data Protection Act 2002
3. Human Rights Act 2001
4. Any other relevant legislation
5. DBS Code of Practice relating to the safe handling, use, storage, retention and disposal of disclosure information.

To use the services of the Isle of Man Vetting Bureau, an organisation must first be formally registered. This is to ensure that organisations can meet the criteria set out above. Organisations are required to demonstrate that they have suitable infrastructure in place to enable them to comply with the DBS Code of Practice. As part of this requirement, each organisation will have to notify the Isle of Man Vetting Bureau of the individual(s) who are responsible for checking the identity of disclosure applicants and those who will receive completed criminal records checks. These people are known as Identity Checkers and Disclosure Recipients respectively and will be required to attend a training session delivered by the Isle of Man Vetting Bureau. 

Summary

 Isle of Man Vetting Bureau’s role as a DBS Registered Body is as follows:

1. To determine an organisation’s ability to comply with the DBS Code of Practice.
2. Upon being satisfied that the organisation is entitled to request criminal records checks, to register the organisation with the Isle of Man Vetting Bureau.
3. To determine who, within the Registered Organisation, is to be the Disclosure Recipient(s) and, if appropriate, the Identity Checker(s).
4. To receive applications for criminal records checks and to countersign them.
5. To pass the applications to the DBS.
6. To receive completed criminal records checks back from the DBS and to pass them onto the organisation’s designated Disclosure Recipient.