Becoming a Registered Organisation

In order for the Isle of Man Vetting Bureau to act as a countersignatory on your behalf, we need to be satisfied that your organisation is entitled to know about a person’s criminal record history and can handle any criminal record information according to legislative requirements.

Signing and returning the Registration Agreement

Please read the Isle of Man Vetting Bureau Agreement (see downloadable documents).

Have someone of an appropriate level within your organisation sign a copy of the Registration Agreement and ensure that the following areas are completed:

• Enter the name of your organisation on page 1 of the agreement in the space provided.
• Complete page 5 of the agreement. Enter your organisation name and address and select your company status as public sector, private sector or charitable organisation. If ‘other’ is selected please specify the nature of your organisation.
• Complete page 29 of the agreement to accept the terms and conditions of service and to confirm compliance with the schedules it contains.

Return the Registration Agreement to the Isle of Man Vetting Bureau together with copies of your organisation’s policies relating to:

• The recruitment of people with a criminal record.
• The review, retention and disposal of sensitive information. Model policies are available on request or Schedules 2 and 3 of the Registration Agreement could be adapted for this purpose.

The Isle of Man Vetting Bureau will consider your application and may contact you in order to check certain points of the Registration Agreement with you.

Where the Isle of Man Vetting Bureau is satisfied that the terms outlined in the Registration Agreement will be met, the Isle of Man Vetting Bureau will sign the Registration Agreement and will return it to the person whose signature appears on the Registration Agreement along with a unique Isle of Man Vetting Bureau registration number. Please keep this sheet with your Registration Agreement and keep the document safe as it is the contract you have entered into with the Isle of Man Vetting Bureau.

The Isle of Man Vetting Bureau will supply a resource pack of all relevant forms relating to the registration of Identity Checkers and Disclosure Recipients within your organisation.

Assignment of roles and responsibilities within your organisation

The Registered Organisation should identify staff members directly involved in the recruitment of employees or volunteers that the organisation wishes to register with the Isle of Man Vetting Bureau as Identity Checkers and as Disclosure Recipients.

More details of the role and responsibilities of Identity Checkers and Disclosure Recipients can be found in this section (see menu, left).

Complete Section 1 only of the Identity Checker / Disclosure Recipient Registration Form (above, right). The form will be signed when the individual attends training.

Submit the form to the Isle of Man Vetting Bureau and arrange for the nominated individual to attend a training session.

The Isle of Man Vetting Bureau will deliver training to all staff nominated to undertake the roles of Identity Checker and Disclosure Recipient. Until this training has been completed, the individual will not be able to be involved in the Disclosure Application process.

In smaller organisations, the Identity Checker role and Disclosure Recipient role may be undertaken by the same individual. Where this is the case, please ensure that both roles are selected on the Identity Checker / Disclosure Recipient Registration Form. Where both roles are selected, please ensure that the individual signs both declarations.

The Isle of Man Vetting Bureau will train Disclosure Recipients and Identity Checkers prior to their registration. Once training is complete, the Isle of Man Vetting Bureau will confirm registration of the organisation’s Disclosure Recipients and Identity Checkers. They can then begin to submit and receive CRB applications and certificates. The organisation is under an obligation to update the Isle of Man Vetting Bureau of any changes in personnel registered with the Isle of Man Vetting Bureau as Disclosure Recipients or Identity Checkers.