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Privacy Notice

The Department of Environment, Food & Agriculture (DEFA) is a Controller for the purposes of the Data Protection Act 2018.

Information being collected

We may collect and hold the following types of information:

  • Personal contact details (names, home address, contact numbers, email address)
  • Children’s details (accident reporting)
  • Health information
  • Financial details
  • Your stated views and opinions (consultations)

Why we collect it and how we will use the information we collect about you

The Directorate will use your information to:

  • Answer queries
  • Undertake inspections and investigations
  • Carry out statutory duties in response to requests for service
  • Compile public registers as per legislative requirements
  • Take payments for service provision where appropriate

The Directorate has a statutory obligation to check and verify the data you provide to us and will do so as and when required.

Our statutory functions include those derived from the following legislation: 

  • Brewers Act 1874
  • Building Control Act 1991
  • Burials Act 1986
  • Dogs Act 1990
  • European Communities Act 1973
  • Food Act 1996
  • Food and Drugs Act 1963 (sections 37 and 77)
  • Food (Emergency Provisions) Act 1986
  • Food Protection Act 1988
  • Health and Safety at Work Etc., Act 1977
  • Housing Acts 1955 to 1990
  • Housing (Miscellaneous Provisions) Act 2011
  • Landlord and Tenant (Miscellaneous Provisions) Act 1976
  • Litter Act 1972
  • Local Government Act 1985
  • Local Government Acts 1916-1976
  • Local Government (Miscellaneous Provisions) Act 1984
  • Noise Act 2006
  • Public Health Act 1990
  • Public Health (Tobacco) Act 2006
  • Sewerage Act 1999
  • Slaughter of Animals Act 1936
  • Sunbeds Act 2013
  • Water Act 1991
  • Water Pollution Act 1993

How we share the information we collect about you and who with

Third parties we may share your data with include:

  • Online registers (Government website)
  • Public Estates and Housing Division (Dept. of Infrastructure)
  • Dept. of Health and Social Care
  • Fire and Rescue Service (Dept. of Home Affairs)
  • Local authorities
  • Isle of Man Constabulary
  • MSPCA
  • IDOX (software company in the United Kingdom)
  • Total Mobile (software company in the United Kingdom)
  • Food Standards Agency (United Kingdom)
  • Environment Agency (England)
  • Private companies (dog microchip details) in the United Kingdom

Information obtained or disclosed by third parties will not be used for any other purpose.

Protecting your information

The security of your information is very important to us and we take it very seriously. We will:

  • Keep your information safe and secure
  • Only use and disclose your information as detailed in this guide, where necessary

Retain the information for no longer than is necessary and your information will be permanently deleted once the timeframes have been reached

Individual rights and choices when sharing Personal Information with the Department

You have a right to access your personal data to ensure that it is accurate, and to request that it is rectified, blocked, erased or destroyed if it is inaccurate;

To make any request relating to your data held by us, please contact the Data Protection Officer for the Department using the details below.

Guidance on making a Data Subject Access Request, when you can request copies of all the Personal Data held about you is available.

If you are not satisfied with the response you receive, you may also complain to the Information Commissioner, whose details can be found on www.inforights.im, or the relevant supervisory authority. You may have a right to other remedies.

More Information

You can find out more information including:

  • Looking at the Isle of Man Government Privacy Policy
  • Contacting our Data Protection Officer on 01624 686781 or email DPO-DEFA@gov.im
  • Making a subject access request which is a request for all of the personal data we hold about you
  • Obtaining this information in large print, braille, or in an alternative language
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