Visit us and register to use our reading room services

Under the Public Records Act 1999 section 1(3) we have a legal obligation to take all practical steps for the preservation of public records in the Record Office.

If you visit us and register to use our reading room services, we will ask you to complete a form. You will need to provide your name, contact details, the subject of your research and your signature.

During the registration process, we will ask to view, but not copy, a form of personal identification such as a driving licence, passport or other documentation. In addition, we will also collect your name and signature when you complete a document request slip.

We process this information to ensure the security and preservation of the public records in our care.

Only the PRO team members and senior managers will have access to this information, and only when they are required to do so; however, we may have to share this information when required to do so by law. We will keep the information you provide on this form securely for 25 years after the year of registration/request.