If you are the subject of any records transferred to the Public Record Office by another public body for permanent preservation

All Isle of Man public bodies have a legal obligation to transfer records to the Public Record Office if the records are selected for permanent preservation under the Public Records Act 1999. Records are selected for preservation at the Public Record Office if they have long-term research value, historical or cultural significance.

If your personal data is included in records selected for transfer to the Record Office, it will be retained securely and permanently. Records transferred to the Public Record Office may include special category (sensitive) personal data and data about children.

 Access to and use of records at the Isle of Man Public Record Office is governed by legislation, in particular the Public Records Act 1999, the Public Records Order 2015 and the Freedom of Information Act 2015.

Where your personal data is included in records transferred to the Record Office, an assessment will be made of whether the records should be ‘closed’ (unavailable to the public for a certain time) based on this legislation.

Closure periods will be applied to records as appropriate under this legislation to prevent unlawful access to your personal data.

Your personal data, including data in closed records, may be shared with researchers for historical, statistical or scientific research purposes where this is lawful under section 4 of the Public Records Act 1999 and under Article 89 of the EU General Data Protection Regulations (Regulation (EU) 2016/679) and with regard to section 18 (2) of the GDPR and LED Implementing Regulations 2018.

Your personal data will not be used by the Isle of Man Public Record Office for any automated decision making.