Registration of Candidates Expenses- Privacy Information

How we collect it

Representation of the People Act 1995.

Registration of Candidates Expenses.

There are provisions within the above Act that requires information to be provided to the Chief Registrar /Registrar General.

Information may be submitted manually on paper or (if available) electronically through on-line services.

What we collect

Name and address of candidate.

Sum of donations received including goods in kind as well as details of anonymous donations.

Why we process it

There is a statutory obligation on the Chief Registrar / Registrar General to collect the information and to make it available to the public.

Section 20D(4).

How we store it

In a paper file held within the Central Registry.

Who has access to it

Any person can ask to see and obtain a copy of any document.

Section 20D(4).

Who we share it with

Any person can ask to see and obtain a copy of any document.

Section 20D(4).

How it is kept secure

The information held by the Registrar is a matter of public record. The manual file is maintained in a secure environment.

How long we keep it for

Current policy is to retain everything as the legislation is silent on the matter.

This policy will be reviewed.

These records will be subject to the Public Records Act 1999.

**Data that has always been a matter of public record may be retained if it is considered necessary to fulfil a public function and/or crime prevention of money laundering or fraud. The data may also be retained indefinitely for historical research and statistical purposes under the Public Records Act.