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Data Processing

Information obtained by the Department of Education and Children with regards to your child's education will include the following elements:-

Your child's name, address, any relevant health issues relating to school life, such as allergies etc, contacts if a school needs to contact you in an emergency. As your child then moves through the school, the school then starts to build a picture of your child, some of which is recorded as data. That would include attendance data, attainment and effort data, information about them, as well as information about anything additional, which the child has received or required.

This information applies to all of our establishments:

Primary schools

Anagh Coar School
Andreas School
Arbory School
Ashley Hill School
Ballacottier School
Ballasalla School
Ballaugh School
Braddan School
Bunscoill Ghaelgagh
Bunscoill Rhumsaa
Cronk-y-Berry School
Dhoon School
Foxdale School
Henry Bloom Noble School
Jurby School
Kewaigue School
Laxey School
Manor Park School
Marown School
Michael School
Onchan School
Peel Clothworkers' School
Scoill Phurt le Moirrey
Rushen School
Scoill yn Jubilee - Infants and Junior
St John's School
St Mary's R C School
Sulby School
Scoill Vallajeelt
Victoria Road School
Willaston School

Secondary schools/College

Ballakermeen High School
Castle Rushen High School
Queen Elizabeth II High School
Ramsey Grammar School
St Ninian's High School – Upper and Lower
University College Isle of Man (UCM)

Data collection and sharing

In Section 16 of the Education (Registration of Pupils) 2016 Regulations the Department of Education and Children the Department of Education and Children requires for the purposes of safeguarding, planning, quality assurance and provision where appropriate, for Special Educational Needs:

Section 16 Returns

  1. The head teacher of every provided school or maintained school must submit to the Department a printed or electronic copy of the particulars of:
    • (a) admission, not less than once a year;
    • (b) attendance, not less than once every month;
    • (c) educational record, not less than yearly;
    • (d) curricular record, not less than yearly;
    • (e) special educational needs and special needs provision, not less than yearly;
    • (f) exclusion, not less than monthly; and
    • (g) learning levels, not less than yearly.

Third parties that the Schools have to share information with for examination purposes are:

  • Cambridge International Examinations
  • WJEC
  • Council for the Curriculum, Examinations and Assessment (CCEA)
  • Scottish Qualifications Authority (SQA)

This information, to facilitate participation in external examinations includes:

  • Name
  • DOB
  • Predicted grades

SIMS (Secondary School Information Management System) – CAPITA

Arbor (Primary School Information Management System) – Data Protection Policy

Trusted third parties

We will be working with the following 'trusted third parties' and providing that individual parents/guardians have given their written permission for their/their child's information to be passed on, then they will be able to access these services in the future.


In order to better improve services to students and parents as well as improve the management and efficient working of Education Establishments, one strand of the digital strategy aims to enable students to pay for services with a smart card that parents can top up online. In order to achieve this, we have formed a partnership with ParentPay.


ItsLearning is entering into use across the Isle of Man educational establishments and is the means through which teachers and students will share lessons, homework and ideas, from anywhere. To generate a login for ItsLearning, we need to share information with the platform provider. See the privacy policy for Itslearning for more details.

Google docs and mail

Two of our main collaboration and communication tools are Google Docs and Google Mail. These are a means through which the school shares information with students, and vice-versa, from anywhere. To create a Google account it is necessary to share your son/daughter’s name and year group with Google. Review Google's privacy policy

Online learning resources

Increasingly, schools subscribe to learning resources which are accessible through a computer or mobile device.

Current examples include: 

  • GCSEPod – includes many resources designed to help students to understand what they need to know for their exams
  • MyMaths – a rich resource bank of maths questions which students can work on from home.
  • Online text books (eg Oxford University Press)

Schools would like to be able to offer access to those online learning resources which are judged to be most beneficial to students. Please consult with your school to determine which services are currently being used by them.

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