Advice to public bodies

Under thePublic Records Act the Isle of Man Public Record Office is responsible for the guidance, co-ordination and supervision of the safekeeping of Manx public records, the selection of the records to be preserved permanently and their transfer to the record office in due course.

Our guidance notes for officials and public bodies are now being supplemented by a series of short factsheets giving general guidance on a variety of topics including safekeeping and selection. These are available below for downloading.

Holders of public records are always welcome to contact us for further information and advice.

Downloadable Documents
Outline of the provisions of the Public Records Act 1999 for public bodies (106 kb) Format:Acrobat PDF File
Information on issues about public records frequently raised by public bodies (42 kb) Format:Acrobat PDF File
An introduction to records management for public bodies (38 kb) Format:Acrobat PDF File
The benefits of managing records efficiently and the assistance available to public bodies (37 kb) Format:Acrobat PDF File
An introduction to compliance with the Public Records Act 1999 for public bodies (38 kb) Format:Acrobat PDF File
An introduction to information legislation and regulations (excluding the Public Records Act 1999) (40 kb) Format:Acrobat PDF File
An introduction to electronic recordkeeping for public bodies (39 kb) Format:Acrobat PDF File
An introduction to ensuring the integrity and security of records for public bodies (39 kb) Format:Acrobat PDF File
An introduction to determining how long records should be kept by public bodies (41 kb) Format:Acrobat PDF File
Guidance on completing a retention schedule for public bodies (58 kb) Format:Acrobat PDF File
An introduction to the determination of which public records should be permanently preserved (41 kb) Format:Acrobat PDF File
An introduction to the 'thirty-year rule' and the exceptions to it under the Public Records Act 1999 (43 kb) Format:Acrobat PDF File
Definitions of some of the terms used in the IOMPRO factsheets for public bodies (42 kb) Format:Acrobat PDF File

You will need Adobe Acrobat to download documents that are PDFs, this is available free by following this link:

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