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You are here: www.gov.im - Section B - Employee Relations - Section B50
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Section B Index

Section B

INEFFICIENCY/CAPABILITY

50. Submission Of An Adverse Report

Where, after having been given the written warnings referred to in Regulation B49, the civil servant fails, or is unable, to reach the required standard and a change of duties is either not possible or not considered appropriate, the Accounting Officer should submit a report on the civil servant under confidential cover to the Secretary of the Civil Service Commission and must advise the civil servant in writing that the report is judged to be adverse. Reports regarding sub-standard performance may be submitted for consideration by the Commission at any time and should not be left until the next normal reporting date. The Accounting Officer should use the standard report format for this purpose and must ensure that its contents have been discussed with the civil servant before forwarding it, together with full details of any oral or written warnings given, to the Secretary of the Commission. An indication should also be given to the Secretary of the Commission of the efforts made to assist and support the civil servant to achieve the required standard.

The submission of an adverse report by an Accounting Officer to the Secretary of the Commission must be viewed as a last resort when all the above procedures have been exhausted and have failed to bring about the required improvement. It follows that in all but the most serious cases, which the Accounting Officer must be able to justify, there should be warnings and an opportunity to improve. The only exception to this is where there is a sudden and unexpected deterioration in a civil servant's performance or the actual or potential consequences of single errors are so serious that the submission of an adverse report has to be contemplated even though the procedures have not been exhausted. Where this occurs, the Accounting Officer will be required to justify the submission of an adverse report to the Commission without exhausting the procedures.

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